Planning a family reunion takes time, effort, and organization. Whether you’re organizing the family get-together for the first time or have done it before, throwing the perfect party requires preparation and follow-through. Suppose you’ve ever planned and hosted an event before. In that case, you know how much work goes into ensuring everything is set up correctly before guests arrive. There are details to think about and things to do in advance so that everything runs smoothly on the day of the get-together. A successful family reunion requires some forethought, planning, and scheduling. But luckily, with these simple steps, you can have a successful family gathering without stressing yourself out too much beforehand.
Consult the family before locking in the date
Before planning the family reunion, the first step is to consult the family before locking in a date. You want to ensure you pick a date that works for most family members. If you lock in a date and find out it doesn’t work for some family members, it can cause frustration and disappointment. So before you begin planning, ensure you’ve checked with most of the family members to ensure they aren’t busy on the date you’ve locked in.
Determine the location
The next thing you need to do when planning a family reunion is to determine where the event will be held. Where you have the event can significantly impact the party’s overall vibe and feel. Suppose you’re hosting a family reunion at your home. In that case, the ideal setup is to have the guests enter a common area separate from the house’s private areas. If you don’t have enough space at home, you might want to consider renting out a room. If your family is spread out across different cities and towns, you might want to host the event in a central location. Whichever location you choose, make sure the space has enough room for everyone to relax and mingle comfortably.
Pick a theme if applicable
If you want to add a bit extra fun and theme to the event, you can pick a theme for the family reunion. Pick a theme that suits your family. If your family is full of avid sports fans, you might want to host the event at a sports bar. If your family loves arts, you could host the event at a museum. If your family has a specific hobby they all enjoy, you could host the event at a nearby location that’s related to that hobby. You can also choose to theme individual aspects of the event. You could, for example, choose a specific color scheme for the decorations, food, and tableware.
Create a master to-do list
Before you start booking or purchasing anything for the family reunion, create a master to-do list. This to-do list should contain everything you need to arrange and book in advance. When creating this list, make sure you include the details of everything you need to book, such as the location, menu, and activities. You’ll also want to include other essential information, such as guest numbers and required booking times. You’ll also want to create a separate to-do list for the day of the event. This will help you stay organized and ensure you don’t forget anything in the lead-up to the big day.
Plan food and drinks everyone will love
When planning the menu for the family reunion, remember that everyone at the event is different. Some family members might have dietary restrictions or allergies, so it’s essential to consider this when planning the menu. You also want to ensure something for everyone, including kids. If you have a buffet, you can easily adjust to meet dietary requirements and ensure everyone finds something they like. Make sure there is plenty of variety in terms of food and drink for a sit-down meal or a buffet. You don’t want the guests to go thirsty or feel like they can’t get a drink. So make sure there is a plentiful supply of fun drinks, both non-alcoholic soft drinks, juices, and mocktails, along with alcoholic beverages such as cocktails, wines, and beers, or even give all adults a
green tea shot!
Have a range of different activities
A family reunion is an excellent opportunity to bring the family together under one roof for a few days. To make the most of this opportunity, you’ll want to ensure you have a range of activities planned for the event. You can organize family-friendly activities, like treasure hunts or games. Or you can organize some activities that are more targeted at adults, like a wine tasting or cooking class. Having a variety of different activities on the agenda for the reunion will help to keep everyone entertained throughout the event.
Plan for downtime so you can all relax
Family reunions can often be filled with lots of laughter and good times. It’s common for guests to get excited and forget about the need to relax and unwind. You’ll want to ensure you have enough downtime built into the schedule so everyone can relax and unwind between activities. This will help to ensure that the guests are well rested and ready to go at the end of each day.